Streamline, collaborate, simplify — how to Introduce New Systems to Your Team

August 24, 2018by Ian A. Henderson

Innovation is an integral part of business, with agility and adaptability often being what gives a successful organization the edge. One such change is introducing a new system to company process. This is a change that — when implemented without careful consideration beforehand — can cause harmful disruptions and delays.

Change is daunting, yes, but it’s ultimately good for your business. With that in mind, let’s take a look at some of the ways this transition can be streamlined:


Research, planning, and transparency

Before putting the wheels into motion, it’s imperative that all departments are up to speed. Once staff have been made aware of the impending change, commit to an honest, transparent audit of your infrastructure to identify inefficiencies in your current system, and how best to solve them.

Where research prepares your business for change, collaborative planning gives your workforce direct insight into what’s to come. Encouraging different departments to submit issues and solutions will cultivate a sense of ownership. Staff buy-in is invaluable, as it’s them who will be working with the system modifications on a daily basis.


Deployment and assessment

Introducing new technology into the workflow can often mean employing external specialists; but if you involve staff as much as possible, it helps them gain important operational knowledge from the beginning. Employees who implement their own systems are more likely to get the most out of them in the future, maximizing both efficiency and productivity. Again, a collaborative, pragmatic attitude will solve many of the teething issues involved with a system overhaul.

The next and arguably most important step is to assess the performance of the newly installed system. Evaluation shines a light on employees’ perceived issues as well as operational hiccups. The former can easily be solved by setting up casual training sessions to address feedback directly and eradicate any misconceptions. The latter gives you a headstart on any technological hitches that may become disruptive in the future.


Collaboration is key

You may have noticed our emphasis on collaboration throughout the blog. This is because we believe calculated teamwork — both internally and externally — is the determining factor for whether or not a new system is successfully integrated. And for businesses with worldwide interests? Well, the prospect of translating and localizing Global Content to align with a new system is an intimidating task to say the least! Especially if the decision is made to handle everything in-house.

Finding a Global Content Partner who is conscientious, analytical, and invested in your business’s success is key to ensuring a new system is adopted with as little hassle as possible. Language is not something that can be simply slapped on at the end as an afterthought. In fact, the opposite is true: translation needs to be carefully considered at the beginning, as localization has far-reaching consequences for documentation, training programs, and system protocols.

With Rubric, you’ll find a trusted Global Content Partner with the experience and expertise to successfully organize Global Content when your business undergoes a system change.

Get in touch with one of our specialists today to further amplify your Global Content.

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Ian A. Henderson

Ian is co-founder of Rubric. During the last 25 years, Ian has partnered with Rubric customers to deliver relevant Global Content to their end users, enabling them to reap the rewards of globalization, benefit from agile workflows, and guarantee the integrity of their content. Prior to founding Rubric, Ian worked as a software engineer for Siemens in Germany.

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